Administrative Assistant

Position Type: Full-Time

Are you a driven professional with a passion to work for a growing business? Join our team as an Administrative Assistant and help us fulfill our vision of “Building Teams + Dreams + Futures.”

About Us

We are Northwest Ohio’s premier design-build partners, dedicated to transforming our clients’ visions into reality. With years of experience, a reputation for professionalism, and a commitment to quality, we are reshaping the construction industry one project at a time.

Our core values guide us to everything we do:

Disciplined: Work hard, always put forth your best effort, and follow through on commitments.

Value Reputation: Deliver excellent customer service and build lasting client relationships.

Do the Right Thing: Operate with trust, respect, and honesty.

Proud Team Player: Foster collaboration, be willing to help, and create enduring connections, be vulnerable: embrace imperfection and learn from it.

Go Get It: Bring a passion for winning, hunger for improvement, and drive to grow.

If these resonate with you, we’d love to hear from you!

Key Responsibilities

Executive Assistant:

• Manage emails and schedules for the leadership team
• Manage Travel arrangements
• Document preparation and review
• Assist leadership team with research

Marketing:

• Manage advertising plan
• Plan Corporate Events, i.e. Christmas party and Company picnic
• Manage Social Media and Website
• Manage company clothing and signs
• State of Company Address (SOCA) presentation management
• Manage internal company recognition awards

Front Desk:

• Manage phone systems, incoming calls and routing to correct person, labeling
• Greet incoming customers and assist as needed
• Retrieve and distribute mail
• Outgoing mail drop off
• Field paper basket distribution
• Coordinate incoming/outgoing deliveries, Fed-EX, UPS, etc.
• Create door signs for holidays, closures, etc.
• Maintain Front Area
• Maintain clean kitchenette area
• Office Supply Management
• Assist with new employee office set-up
• Carry-in organization, set-up & clean-up
• Memorials, flowers, cards, etc. as required
• Assist office personnel as required

Assist Accounting Department/HR

• Filing of payables
• Weekly check runs
• Mailings/Statements for AR
• Accounting labels

Assist Safety Department

• Tool box talks for new hires/terminations
• Training tracking – assist with printing updated training cards
• Update Tool box talks