Property Manager

OVERVIEW

The Property Manager coordinates the use, leasing, activation, and transition of The Van Wert County Foundation’s real estate portfolio. This role helps move each property toward a clear next step, whether through leasing, build-out, improvement, sale, transfer, demolition, parking, infrastructure use, activation, or continued hold.

The position develops property-specific recommendations for the CEO, Property Committee, and Board; oversees leasing strategy, rental rate recommendations, occupancy tracking, tenant prospects, lease-related property performance, and property/project reporting for funding agencies; and coordinates with the Administrative & Leasing Coordinator and Maintenance Manager to ensure leasing activity, property readiness, and reporting needs are aligned.

KEY RESPONSIBILITIES

• Property Tracking – Track and report on property status, occupancy, vacancies, lease expirations, tenant prospects, rental rates, build-out needs, activation opportunities, and recommended next steps. Manage tech platforms such as Yardi Voyager for CRM, leasing, and property operations.
• Board Recommendations – Prepare clear recommendations for the CEO, Property Committee, and Board regarding leasing, activation, improvement, disposition, demolition, parking, infrastructure, or transfer opportunities.
• Project Management – Coordinate property-related projects from planning through execution, including leasing readiness, improvements, tenant build-outs, demolition, parking, infrastructure, sale, transfer, or hold strategies.
• Leasing Strategy –  Lead commercial and residential leasing strategy, including tenant recruitment, tenant fit, occupancy goals, rental rates, lease priorities, and renewal recommendations.
• Build-Out Coordination – Coordinate tenant build-outs by aligning scope, budget, timing, contractor work, tenant responsibilities, Foundation responsibilities, and internal approvals.
• Funding & Compliance Reporting – Coordinate property and project information needed for grant, public funding, tax credit, lender, or agency reporting, including progress updates, occupancy information, project status, budget support, and documentation requests.
• Stakeholder Coordination – Coordinate with the Administrative & Leasing Coordinator, Maintenance Manager, CFO, legal counsel, contractors, public partners, and advisors to ensure decisions are organized, timely, and actionable.