Office Administrator

Position Overview:

The Chamber of Commerce Office Administrator plays a vital role in supporting the operations of the Chamber and enhancing its effectiveness in serving the business community. This position requires a blend of administrative skills, marketing acumen, and event planning expertise to ensure smooth day-to-day operations and successful community engagement.

Key Responsibilities:

Administrative Support:

– Manage daily office operations, including answering phone calls, responding to emails, and providing assistance to members and visitors.

– Maintain organized filing systems and manage data entry tasks to ensure accurate records of membership, events, and correspondence.

Marketing and Social Media Management:

– Develop and execute marketing strategies to promote chamber events and initiatives.

– Create engaging content for Chamber social media platforms, including Facebook, and Instagram, to enhance the chamber’s online presence.

– Utilize Canva to design promotional materials, flyers, newsletters, and social media graphics.

Event Planning and Coordination:

– Assist in planning, organizing, and executing chamber events, including networking events, workshops, and community outreach programs.

– Coordinate logistics such as venue selection, catering, and audiovisual needs to ensure successful events.

Communication and Member Engagement:

– Utilize Constant Contact to manage email marketing campaigns, including creating newsletters and announcements to keep members informed.

– Foster positive relationships with members and local businesses, encouraging participation in chamber activities.

Bookkeeping and Financial Management:

– Assist in bookkeeping tasks, including tracking expenses, invoicing, and maintaining accurate financial records via QuickBooks.

Required Skills and Qualifications:

– Proven experience in office administration, marketing, or a related field.

– Strong proficiency in social media platforms and digital marketing strategies.

– Familiarity with Canva or similar graphic design tools.

– Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.

– Strong written and verbal communication skills.

– Experience in event planning and coordination.

– Basic bookkeeping knowledge and experience with accounting software (e.g., QuickBooks) is a plus.

– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and data entry systems.

Education:

– High School graduate or equivalent.

Application Process:

Interested candidates should submit a resume and a cover letter detailing their relevant experience and skills to Mark Verville at mak@vanwertchamber.com